Landlord & Letting Agent Disputes

Claim Against Letting Agents Newport

Most Newport landlords hand their property to a letting agency precisely so they do not have to think about the private rented sector rulebook. You pay a monthly fee and expect the job to be done. But not all agents are competent, and when yours gets it wrong, the regulator does not chase them. It chases you. As the property owner, you carry the responsibility for the breach and the bill that follows. At NewBold Solicitors, we help landlords across Newport hold a negligent managing agent to account and recover what their mistakes have cost.

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We cannot provide legal advice during this initial call, but it will give us a chance to get to know you and confirm whether we can help you.

Call us today on 0330 123 1131 | housing@newboldsolicitors.com

When Your Letting Agent Costs You Money

Your agent owes you a duty of care. You are the client, not the tenants, and your agent is contractually obliged to put your interest first, advise you correctly and take every lawful step to keep you compliant. When they fail, the loss is rarely small. A missed deposit registration can cost you up to three times the bond. An unnoticed disrepair issue can turn into a claim you had no chance to defend. Rent arrears left to build for months are often unrecoverable by the time you are told.

Here are just some of the issues we deal with on a daily basis:

Failure to protect bonds/deposits correctly. Failed to advise you about licensing or changes in the law.

Failure to attend your rental properties and regularly inspect them resulting in claims for disrepair that you were unaware of.

Failure to deal with rent arrears in a timely and professional manner, allowing rent arrears to accrue and some agents actually lie to you.

Providing inaccurate and misleading legal advice, including serving notices incorrectly.

Agents failed to pay money due to the landlord.

We are more than happy to provide a free 10 minute telephone assessment and if there is a claim for negligence, we have various methods of payment, such as: a DAMAGE BASED agreement, or a FIXED FEE. Whatever your circumstances are, we can help you bring a claim and recover the money you have lost from your rental properties.

Why NewBold Solicitors?

Award-Winning Solicitors – With Over 20 National Awards, Including Property Team of the Year

Employs Over 60 People Across South Wales

Highly Talented Solicitors and Licensed Conveyancers

Proud To Offer the Best Legal Advice and Service

One of the Leading Law Firms in Wales

Experts on Housing and Property Disputes

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Highly Commended Property Team

Conveyancing Firm of the Year Winners

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Call 0330 123 1131 – Email info@newboldsolicitors.com

Redress Schemes and Rent Smart Wales

Any letting agent operating in Newport must hold a licence under Rent Smart Wales. Licence conditions require an agent to belong to an approved letting agent redress scheme, such as the Property Ombudsman, and to hold client money protection for the rent and deposits they handle on your behalf.

The first step is usually a written complaint through the agency's own complaints procedure. If they do not fix problems within their stated timescale, take it to the independent complaints body they belong to. Trading Standards at your local council and Rent Smart Wales can also act where an agent has breached the legislation.

A redress scheme has limits on what it can award. Where your losses are larger, court action against the agency is often the better route, and the evidence you gather while complaining supports that claim.

Letting Agent Responsibilities

Letting agents have a duty of care primarily towards the landlord. While they are responsible for keeping tenants’ money protected, the primary client of a letting agent is the landlord. This means the letting agents are contractually obliged to put the landlord’s best interests first, providing guidance and best practices.

An agent should be aware of the regulatory requirements that the landlord has to comply with, ensuring the landlord can make informed decisions regarding their property. Agents are also responsible for taking every lawful step to ensure landlords are protected.

Failed Responsibilities

At NewBold Solicitors, we understand the complexities surrounding letting agents and landlord responsibilities. Landlords are regularly making claims against their agents for lost revenue and negligence. For example:

Landlords are not regularly updated on issues that result in claims against them.
They are not advised immediately and/or correctly on rent arrears.
Guarantor agreements are either not suggested, or the documentation is inadequate.
Agents are allowing landlords to be in breach of the legislation by (for example) allowing a HMO to arise.

We Can Help

At NewBold Solicitors, our experienced team can help you to resolve your landlord and letting agent disputes. Whether you are a landlord or an agent, don’t hesitate to contact our friendly and informative team who can establish where the fault of the claim lies and who to hold accountable.

Complaints, Redress Schemes and Court Action

Before court action, most disputes start with a written complaint through the agency’s own complaints procedure. If the company does not resolve matters, you can refer the complaint to their redress scheme. Letting agents carrying out lettings agency work must belong to an approved scheme such as The Property Ombudsman, and Trading Standards can act against any agent who is not a member. Agents operating in Newport must also be licensed under Rent Smart Wales and hold client money protection.

An ombudsman investigation has limits, though. Awards are capped, and the scheme cannot compensate you fully for substantial lost rent or a tribunal penalty. Where the sums are higher, the small claims court or a negligence claim is often the better route. We will advise you honestly on which process fits your case.

We Can Help

Our Cwmbran office is a short drive from Newport, and our housing team acts for landlords throughout Wales and England. Contact us and we will establish where the fault lies and who should pay.

Call us today on 0330 191 4777

Why You Can Trust Us

Landlords FAQ

What notice should I serve?

The notice will depend on the location of the property and the result you are trying to achieve.

In England, the only notice available is a Section 8 Notice. The notice period ranges from 2 weeks to 4 months. There are several grounds that will cover any breach of tenancy caused by the tenants actions and also, a route for if you wish to move into the property or sell your property. The Renters Rights Act 2025 has abolished the Section 21 Notice for non-fault evictions.

In Wales the notice most commonly used is the RHW20 which deals with breaches of the notice and the other notice is RHW16 which replaces the former S21. However, the RHW16 is for 6 months’ notice and not 2 months.

Please note, whatever ground you decide to seek possession under, there are very strict regulatory hurdles you first have to go through to ensure that the notice is valid.

How do I serve a notice?

This is dependent on where in the UK the property is based.

If the property is based in Wales, then you must either serve a RHW20 (breach of contract serious rent arrears), or a RHW16 notice. Other breaches you need to use the RHW23 notice.

The notices in Wales will rely upon the contract between you and the contract holder and whether you have all the necessary documentation you need in place to serve that notice.

Preparation helps reduce the likelihood of successful challenges from tenants and helps to streamline the process of repossession.

It is also dependent upon whether you have a potential counterclaim (set off) against you for failing to comply with any of the legislative documents.

It is also dependent on your specific requirements (e.g. Do you want to return to live in the property? Do you want to sell the property?). Your requirements will be specific to your own needs.

If the contract holder is more than 2 months in arrears in Wales, you should serve a RHW20, but be careful of setoffs against you, as many contract holders raise last minute claims (e.g. disrepair or failing to register a deposit).

The following are just some of the documents you will need to have in place:

A gas safety certificate that must be in place for the duration of the occupancy
A valid Energy Performance Certificate (EPC)
An electrical safety report
You must be registered and hold a licence with Rent Smart Wales.

In addition to this, you must ensure that your property is fit for habitation (outlined in the Renting Homes (Wales) Act) and that any bond has been registered in time and the prescribed information has been served.

Apart from the RHW20, you cannot serve a notice in the fixed term.

In England:

Please note the new Renters Rights Bill will possibly change the following advice:

You can serve a S8 for a breach of the tenancy. The S21 notice will not be available to Landlords once the new act comes into force. Instead, there will be more grounds for a Landlord to rely upon in the new S8 notice.

It will make it a lot harder for Landlord to gain possession of properties in England, so if you need to obtain a possession order, it should be dealt with before the new act comes into force.

The notice period of a Section 8 notice will increase; you will not be able to obtain possession within the first 12 months, without specific grounds (e.g. serious rent arrears, which will increase from 2 months to 3 months’ rent arrears, and if there is repossession).

Again, as per Wales, it is important that all the regulatory matters are attended to before the notice is served. Such regulatory matters include (but are not limited to):

Serving a how to rent guide
Making sure the gas certificates are updated every year
That no improvement notice is outstanding
That the deposit has been registered and the prescribed information has been served.
There is an EPC and an electrical report available that is in date.

Obtaining possession in England and Wales is very challenging and there are many pitfalls along the way. If you are looking to recover possession in England or Wales, it is important that you seek expert advice. We strongly advise you not to rely on the information we have provided because of the speed of change in housing legislation and case law, and the fact that we cannot cover your circumstances (and each landlords circumstance will vary from another). We are happy to discuss how we can help you in our 10-minute free chat, or we can check your documents to ensure you will be compliant, and what is the most appropriate notice for you to serve, in our £150.00 checking service. If we have completed this, our notices will be served for only £50.00 plus vat per tenant.

My tenant has not paid rent – what are my options?

We understand how frustrating this situation can be and how it can impact your finances and, in some cases, your mental health. As landlords ourselves, we are dedicated to recovering rental income as quickly and effectively as possible.

We have an excellent track record in rent recovery and obtaining possession when a tenant (contract holder in Wales) fails to meet their rental obligations.

You can issue a notice for serious rent arrears (S8 in England, RHW20 in Wales). If you already have a judgment order, you can enforce that order against the tenant. Enforcement options include:

A third-party debt order to freeze a bank account
A bailiff or sheriff recovering goods equivalent to the debt
An attachment to the tenant’s earnings
Serving a statutory demand

However, it’s crucial to take a step back and consider whether the tenant has any potential claims they might use to offset the rent owed. Sometimes, exploring alternative options to regain possession may prove more beneficial than focusing solely on serious rent arrears.

Similarly, when considering enforcement options, it’s important to evaluate which approach is appropriate and whether it merits your investment to recover the debt. We adopt a practical and commercial approach, collaborating with you to make informed decisions. We do not proceed with a careless approach to the outcome, we always ensure that we do our very best to obtain the most effective outcome for you.

My tenant has breached our agreement – what can I do now?

Both tenants (contract holders in Wales) and landlords have obligations to uphold. Tenants are required to fulfil their obligations just as much as Landlords, and if they fail to do so, a landlord can serve a notice for possession on them.

This notice effectively grants the tenant a two-week period to rectify the breach. If they do not comply, the landlord may proceed with a possession application.

This application will lead to a court hearing. We can represent you at that hearing, or alternatively, arrange for a qualified professional (such as a barrister) to attend on your behalf.

We have strong connections with barristers’ clerks across England and Wales, enabling us to secure their services at low and cost-effective rates.

If your tenant is in breach of contract there are both discretionary and mandatory grounds for possession. As the name suggests, discretionary grounds allow a judge to decide whether to grant possession or issue a suspended possession order. In contrast, with mandatory grounds (for instance, serious rent arrears), if all other elements are proven, the judge is expected to grant possession.

It is crucial that your notice clearly outlines the issue before you apply to the court. We can assist you in preparing this notice and advise you on whether a notice for breach of contract is the most appropriate course of action.

What is an occupation contract?

Since 1 December 2022, the Renting Homes (Wales) Act 2016 has fundamentally changed how properties are rented in Wales. The previous Assured Shorthold Tenancy agreements have been replaced by occupation contracts (unless exemptions apply). Therefore, from 2022 onward, landlords are required to provide a written contract to all tenants.

The Welsh government has issued a model occupation contract, but landlords will often need to modify this model to suit their specific needs and those of the contract holder.

The contract includes provisions that cannot be altered, referred to as ‘Key matters’ — these include the names and addresses of the parties, the property address, and the rental amount. Additionally, there are ‘fundamental terms’ which govern the basic functioning of the contract (e.g. how the contract can be terminated).

Furthermore, there are clauses known as ‘supplemental terms’ that address day-to-day issues. These terms must be mutually agreed upon by you and the contract holder and may echo the provisions found in the original AST (Assured Shorthold Tenancy).

Lastly, there are ‘additional terms’ which comprise practical arrangements agreed upon between the landlord and the contract holder. These can be added as long as they do not contradict the fundamental or supplemental terms, and they must not include any unfair provisions.

If you find this information overwhelming, we can provide you with an occupation contract tailored to your specific needs, ensuring you don’t have to worry about differentiating between supplemental and additional terms to include in your contract.